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Business and Compliance Expertise & Experience You Can Rely On!

 

compliance

Compliance from Day One to Commercial Success!

Unlock the full potential of your SBIR and STTR grants with expert compliance guidance that drives success. Accepting government funding reshapes your business, demanding a robust, compliance-focused approach to secure ongoing support. We work with you to ensure your compliance is rock-solid, empowering you to maximize ROI while staying funded.

Our proven guidance navigates the complexities of SBIR and STTR regulations so you can focus on innovation without worry. We provide clear, actionable solutions to meet federal requirements, setting you up for long-term success.

Develop Robust Operations

  • Compliance Mastery: Implement systems for accurate project and cost accounting, ensuring every dollar aligns with federal guidelines.
  • Documentation Excellence: Maintain auditable records to demonstrate compliance effortlessly.
  • Cost Tracking Precision: Track direct and indirect costs with tailored rate development for full compliance.
  • Reporting Confidence: Deliver timely, accurate technical and financial reports that meet agency standards.
  • Audit Readiness: Prepare for federal audits with robust processes, eliminating stress.

Ultimately, your business has a competitive advantage when compliance becomes your strength. Our expert team offers tailored training and hands-on support, simplifying regulations and fueling your innovation. Clients praise our ability to translate complex rules into practical steps: “Their guidance ensured compliance and saved us time,” says Larry Dickinson, Founder and President, 3F, LLC.

Master Compliance, Fuel Innovation

Our expert guidance ensures your business is equipped to manage and report expenditures and deliverables accurately. From day one, we help you navigate the regulatory landscape, setting the foundation for long-term commercial success. Here’s how we support you:

  • Project and Cost Accounting: Streamline direct and indirect costs tracking to align with federal guidelines.
  • Documentation: Maintain accurate, auditable records to demonstrate compliance.
  • Direct Cost Tracking: Ensure every dollar spent on your project is appropriately allocated.
  • Indirect Rate Development and Tracking: Build and manage compliant indirect cost rates.
  • Technical and Financial Reporting: Deliver clear, timely reports that meet agency expectations.
  • Audit Preparation: Be ready for federal audits with robust systems and processes.

    Why Choose Us for Your Compliance and Business Needs?

    In addition to our compliance expertise, we specialize in helping SBIR and STTR recipients build their business operations and financial systems.  Our tailored solutions provide context and training to support your day-to-day success.  We translate the rules, so you can focus on driving innovation and growing your business.  Finally, with FOCUS Resources, you’ll meet SBIR and STTR standards and position your company for commercial triumph.

    Get Started Today: We work with you to ensure compliance from day one and help you achieve commercial success!

    Ready to succeed? Contact us today at 919.234.3960 or Lea@focusresourcesinc.com to build a compliance-focused foundation that maximizes your SBIR/STTR funding and drives commercial triumph.

     

    ARTICLES

    Accounting

    FAR 31 Contract Types: A Playbook for SBIR/STTR Recipients

    FAR 31 is your compass for navigating federal contract types. By understanding how allowability, reasonableness, and allocability apply to FFP, cost-reimbursement, and T&M contracts, you’ll keep your SBIR/STTR project compliant and your payments flowing.

    Accounting System Requirements for SBIR and STTR Companies

    The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs offer funding to small businesses working on cutting-edge research and development (R&D). These federal programs help entrepreneurs bring new technologies to life, particularly in defense,...

    Correct Invoicing for SBIR/STTR: Actual vs. Proposed Costs

    Small businesses must ensure correct invoicing and labor cost reporting when navigating the SBIR program. The federal government provides grants and contracts to support R&D. Invoicing these costs can be confusing, especially for direct labor. Direct labor costs are wages for employees working...

    Government-funded Assets: How to Manage

    government-funded assets and tools

    SBIR and STTR Accounting System Requirements: Ensure Compliance and Financial Integrity

    Navigating the complexities of federal funding requires a solid foundation in accounting practices—especially regarding SBIR (Small Business Innovation Research) and STTR (Small Business Technology Transfer) awards. A well-organized accounting system is crucial for small businesses to track...

    Accounting System Requirements for SBIR and STTR Recipients

    Small businesses, particularly those involved in research and development (R&D), face unique challenges in securing and managing federal funding. The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs provide vital financial support. Still, the...

    Audits

    Compliance Requirements Basics for SBIR and STTR Recipients

    SBIR and STTR Recipients are required to comply with various federal regulations and policies. Below is a list of common compliance requirements for SBIR and STTR recipients: Eligibility Requirements Small Business Status: The applicant must be a small business as defined by the SBA (generally...

    Audits: How SBIR and STTR Recipients Achieve Compliance

    Audits of SBIR and STTR recipients require careful compliance with audit requirements. By maintaining organized financial records, meeting reporting deadlines, and being prepared for various audits, you can ensure that your project continues to thrive without unnecessary complications.

    Budgets

    SBIR and STTR Budget Proposals: Tips To Ensure Compliance

    Securing funding through programs such as Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) is a significant accomplishment for small businesses navigating the complexities of innovation. These programs provide critical resources to develop technologies that...

    Costs

    Mastering The Big Three: Allowability, Reasonableness, and Allocability

    The Big Three: Allowability, Reasonableness, Allocability
    The FAR, specifically Part 31.201, lays out the holy trinity of cost principles that govern federal contracts. They’re the guardrails that ensure recipients spend taxpayer dollars wisely. Get them right, and you’re in the clear. You get them wrong and invite a government (Defense Contract Audit Agency (DCAA)) audit.

    FAR 31 Contract Types: A Playbook for SBIR/STTR Recipients

    FAR 31 is your compass for navigating federal contract types. By understanding how allowability, reasonableness, and allocability apply to FFP, cost-reimbursement, and T&M contracts, you’ll keep your SBIR/STTR project compliant and your payments flowing.

    FAR 31.2 Cost Principles for For Profit Recipients

    FAR Part 31.2, “Contracts with Commercial Organizations,” outlines the cost principles that govern how for-profit entities, like most SBIR/STTR recipients, manage and claim costs on federal contracts. It applies primarily to cost-reimbursement agreements, common in SBIR/STTR Phase II, but also impacts fixed-price contracts during audits or financial reviews. The goal? Ensure taxpayer dollars are spent on allowable, reasonable, and allocable costs, protecting the government and your bottom line.

    FAR 31: A Beginner’s Guide to Mastering SBIR/STTR Compliance

    FAR 31 may seem like a maze, but it’s your roadmap to getting paid and staying compliant. For SBIR/STTR newbies, mastering allowability, reasonableness, and allocability is the foundation for turning your innovation into impact. Start small: set up timekeeping, review FAR 31.205, and document every cost. With these basics, you’re not just surviving—you’re building a business that thrives in the federal arena.

    SBIR/STTR Compliance: Why You Must Track Hours

    Timekeeping compliance requires actual hours worked be recorded same or next day.

    Navigating Liability for Grant Proposals

    Navigating Liability in Grant Writing Who Bears the Liability for False Statements? Securing grant funding can be a game-changer for small businesses, particularly in programs like the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) initiatives. These...

    Legal, Regulatory, and Compliance

    Differentiate Your Business Relationships in SBIR and STTR Proposals

    In the complex world of federal grants and contracts, it is crucial to understand the various relationships between organizations and the vendors or partners they work with. For small businesses participating in programs like SBIR, STTR, or other federal funding opportunities, navigating the nuances between subawards, subcontracts, purchased commercial services, and consortia can be challenging.

    How to Implement a Compliance Program for Non-Compliant SBIR/STTR Recipients

    Small businesses that receive funding through the SBIR (Small Business Innovation Research) or STTR (Small Business Technology Transfer) programs must meet strict compliance requirements. These federal programs offer incredible opportunities, but they also come with accountability. Non-compliance...

    Self-Audit: Timekeeping Compliance for SBIR and STTR Recipients

    Self-auditing Timekeeping is a crucial step to ensure your organization’s compliance. It helps mitigate the risk of labor costs disallowance.

    FAR 31 Contract Types: A Playbook for SBIR/STTR Recipients

    FAR 31 is your compass for navigating federal contract types. By understanding how allowability, reasonableness, and allocability apply to FFP, cost-reimbursement, and T&M contracts, you’ll keep your SBIR/STTR project compliant and your payments flowing.

    FAR 31: A Beginner’s Guide to Mastering SBIR/STTR Compliance

    FAR 31 may seem like a maze, but it’s your roadmap to getting paid and staying compliant. For SBIR/STTR newbies, mastering allowability, reasonableness, and allocability is the foundation for turning your innovation into impact. Start small: set up timekeeping, review FAR 31.205, and document every cost. With these basics, you’re not just surviving—you’re building a business that thrives in the federal arena.

    After the Grant Award: Compliance Is the Real Work

    Compliance Readiness Winning a grant like an SBIR or STTR is a significant milestone, but don’t be fooled: the proposal is not the hardest part. The real challenge begins after the award when you must meet the grant’s technical, administrative, and financial requirements. While small businesses...

    Non-Compliance Risks of Unlicensed IP Use in SBIR/STTR Awards

    Your intellectual property processes must be robust, especially if you fund your research and development via the Small Business Innovation Research (SBIR) and Technology Transfer (STTR) programs.

    Navigating IP Risks of Stipend-Funded Interns in SBIR and STTR Companies

    Using stipend-funded MBA interns offers small businesses a cost-effective way to leverage talent, but it introduces significant IP risks, particularly when university agreements conflict with company needs.

    Confidentiality Risk with MBA Internships at Small For-Profits

    Case Study Small businesses are usually cash-constrained. They look for creative ways to obtain skilled workers; some use interns as a no-cost or low-cost option. These businesses must understand the confidentiality and other risks of using interns and take proactive steps to ensure that interns...

    Don’t Impair Your Patent Right

    Your patent may be your golden ticket. It keeps competitors from ripping off your work and ensures you can cash in on your innovation.

    Proposals

    Understanding the SBIR and STTR Fixed Fee

    The SBIR/STTR fixed fee is a powerful tool, whether a margin on a fixed-price award or a fixed profit on a CPFF contract. Managed correctly, it allows your business to grow, innovate, and invest in sustainability. Mismanaged, it can lead to compliance trouble or even funding loss.

    Treat the Fixed Fee as a strategic asset, not just extra cash. Know your contract type, track costs, and build a resilient funding model that supports both innovation and compliance.

    Misrepresenting Labor Rates In Your Proposal Can Be Costly

    Several companies recently asked me to help with a serious but avoidable compliance issue: misrepresenting labor rates in federal grants. This often happens by mistake, but it can lead to major legal and financial trouble, especially for those applying for competitive and tightly regulated funding...

    How to Handle Bid & Proposal (B&P) Costs the Right Way

    If you're preparing proposals for future work while managing a Small Business Innovation Research (SBIR) or Small Business Technology Transfer (STTR) award, it's essential to understand how Bid and Proposal (B&P) costs fit into your indirect cost structure. Under FAR 31.205-18, B&P costs...

    Navigating Liability for Grant Proposals

    Navigating Liability in Grant Writing Who Bears the Liability for False Statements? Securing grant funding can be a game-changer for small businesses, particularly in programs like the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) initiatives. These...

    Correct Invoicing for SBIR/STTR: Actual vs. Proposed Costs

    Small businesses must ensure correct invoicing and labor cost reporting when navigating the SBIR program. The federal government provides grants and contracts to support R&D. Invoicing these costs can be confusing, especially for direct labor. Direct labor costs are wages for employees working...

    Contingent Fees and SBIR/STTR Grant Funds: A Word of Caution

    Securing a grant through the Small Business Innovation Research (SBIR) or Small Business Technology Transfer (STTR) programs is a significant milestone for any small business. These programs provide essential funding to support research and development (R&D) in high-tech fields, enabling...

    Proposal: A Guide to SBIR and STTR First-Timers

    Submitting your first SBIR (Small Business Innovation Research) or STTR (Small Business Technology Transfer) proposal can feel daunting. These highly competitive federal programs offer small businesses the chance to develop innovative technologies with funding from the U.S. government. However, a...

    Case Studies

    Confidentiality Risk of Interns at Government-Funded Companies

    This MBA internship program offers significant value to SBIR/STTR-funded small businesses by providing cost-effective talent and fresh perspectives. However, lacking direct NDAs, clear sharing boundaries, and robust training, the current structure creates unacceptable confidentiality and IP protection risks.

    Mismanagement and Ethical Violations Exposed

    A fictional case study exploring the mismanagement of NIH STTR Phase I & II grants by a small business that failed to perform any research work, relying entirely on a university lab. The case highlights ethical violations, misuse of resources, and noncompliance with funding regulations.

    What our clients are saying!

    “I was introduced to Lea while working on a Federal grant proposal. Thank God! She is wonderful to work with because of her unique ability to translate dry, complex budget prep/accounting “must do’s” into easy to understand concepts. Just yesterday I was a participant in one of her workshops – it was down to earth, interactive, and interesting. Lea’s focus is altruistic. She’s willing to roll up her sleeves with you, answer and work on your firm-specific questions and solutions – giving you real action steps to take home and apply. I’d recommend her to anyone needing help with bookkeeping and accounting, especially if you’re entering the Federal grant/contract arena. “

    Joanna Nestor, Director of the Division of Policy, Oversight and Evaluation (DPOE), USHHS; Office of Grants

    Lea’s expertise helped make sure that the “free money” from SBIR funding truly came without too much costs in terms of time, effort, and compliance.  There is no substitute for the experience of a world expert like Lea & we strongly recommend her. “Lea Strickland brought the knowledge and experience we specifically needed for developing our Commercialization Plan for our Phase II SBIR proposal. This included expertise in the SBIR program, government accounting regulations, and in-depth knowledge of finance (budgets, costs, and indirect rates) and commericialization.”

    Peyton Anderson, CEO, Affinergy, Inc.

    “As a small and responsive high-tech company, Mi-Co’s strategy is to take advantage of government grants and contracts in order to fund R&D initiatives that will keep our technology in the forefront of the industry.  Our success in winning government funding lead us to FOCUS Resources to get a handle on the regulations our business must meet as part of the process of doing business with the US government.  Lea provided concrete, clear, and achievable guidance and advice on a wide range of specific issues such as policies, accounting procedures, and subcontracts.  I feel confident that we now have the procedures in place to meet current requirements, but also have a plan to analyze costs and to increase the profitability of our work with all of our government customers.”

    Carolee Nail, VP, Mi-Co, Inc.

    “My company has been a client of Lea’s for just over 20 years now. The breadth and depth of her expertise and experience is remarkable. From advising about SBIR/STTR and other types of Federal contracting to reworking our accounting system for easy and fast government contract accounting to finding the right level of and personnel for our accounting needs to set us up with draft policies & procedures, and keeping us on track so to be ready for DoD contract pre-audits and post audits; to advising on operations and enterprise software; to overseeing project financial management and tracking. Her advice has saved us time and money and helped us avoid common accounting, financial, and legal mistakes. I firmly believe that 15 minutes of her time is worth more than an hour by other, even reputable, service providers in her field. I highly recommend Lea, without reservation. I fully trust her with the “keys to the car,” not just because of her honesty and integrity, but because she will refuse to drive when she doesn’t know the road.”

    Larry C. Dickinson, PhD, President/Founder, 3F, LLC

    “Lea is a great creative and strategic thinker and doer on business issues. I have used Lea as a resource on government contracting and other issues and always find her  knowledgeable, helpful, and well-networked. Through her writings and workshops, Lea has made valuable resources available … her clients are lucky to have her on their side. Lea is a great creative and strategic thinker and doer on business issues. I have used Lea as a resource on government contracting and other issues and always find her to be knowledgeable, helpful, and well-networked. Through her writings and workshops, Lea has made valuable resources available … her clients are lucky to have her on their side.”

    David Bass. Screenwriter/Producer/Creative Entrepreneur

    “Lea Strickland brought the knowledge and experience we specifically needed for developing our Commercialization Plan for our Phase II SBIR proposal. This included expertise in the SBIR program, government accounting regulations, and in-depth knowledge of finance (budgets, costs, and indirect rates) and commericialization.”

    Justin Samson, President, Castle Technologies, Inc.

    “FOCUS Resources has been an invaluable resource for our small business. Lea took us step-by-step through bringing our accounting system and internal policies and procedures into compliance to meet DoD SBIR/STTR audit requirements. With her expertise and years of experience to fall back on, we are now confident we have the in-house skills necessary for day-to-day compliance related to government funding. We would 100% recommend her services to anyone looking for help with their government funding compliance system.”

    Elemance, LLC

    “Smart business people don’t just come up with ideas-they fill needs. Lea Strickland is one of those people who approaches everything she does to fill real, pressing needs for her clients. With a background ranging from accounting and financial guidance to a track record of spurring excellence in operations, customer service, marketing, and sales. Lea is the ultimate go-to resource for entrepreneurs who have incredible products and services but need that little something (or a lot) extra to make their businesses succeed in a fast-paced, ever-changing marketplace. “

    James Forrest, General Counsel, board Member, Michael Best (law firm)

    “Lea has worked with us closely on conceiving and planning marketing initiatives.  We are very impressed and delighted with Lea’s work.  She has been a continual font of ideas and knowledge.

    She brought us ideas on customizing seminars and materials, how to reach the right audience, and how to use social media.

    Lea generates the ideas, forms them into actionable plans, and helps us implement them.  She is with us every step of the way.

    Having attended many seminars and webcasts on building our business, Lea was a complete breath of fresh air.  Her ideas and thoughts were entirely new from anything we’d heard before, and she knew how to implement them.

    Lea also has an extensive contact list of people and resources she brings to bear when implementing our plans and getting us the needed resources.”

    S. Welch, CHIA

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